Privacy

GDPR Information

We are PFS Security Systems Ltd. (Company Number 03221765) ("we", "us", "our" and "PFS Security Systems Ltd."). Our registered address is 25-27 Moredon Road, Moredon, Swindon, Wiltshire, SN25 3DF.

We are committed to safeguarding your privacy. This policy - together with any other documents referred to on it - sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

PFS Security systems Ltd is a "Data Controller", which means we are responsible for how we hold and use personal data and information about you. Under data protection legislation, we are required to notify you of the information that is present in this privacy notice. It is importnat you read this notice (and any other privacy notice we may provide on specific occasions when we collect and process personal information about you) carefully to ensure you are aware of how and why we are using such information.

WHAT INFORMATION DO WE COLLECT?

We collect your personal data because it is necessary, in relation to taking steps to enter into a contract with you and/or performance of a contract with you - including, but not limited to, the installation and certification of a security system within your premises or the premises specified by you, and/or under your authorisation.

We may collect, store and use the following types of data about you:

Information you give us: This is information about you that you give us by filling in forms on our site or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you request contact from us, when raising a query, when registering for a survey or installation, completing a survey, subscribe to email notifications or newsletters and when you report a problem with our site. The information you give us may include your name, address, e-mail address and phone number, financial and credit card information and personal description. • Information we collect about you: With regard to each of your visits to our site, we will automatically collect the following information:

  • your IP address
  • geographical location
  • browser type
  • referral source
  • length of visit
  • number of page views

Information we receive from other sources: We may receive your infomation when we work with third parties - including; business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers and credit reference agencies, for example. However, we will notify you when we receive information about you from them and the purposes for which we intend to use that information.

We do not collect any sensitive personal data about you, such as information about your race, political opinions or religious beliefs - unless we obtain your explicit consent. In addition, we do not knowingly collect personal data from - or direct our content towards - those under the age of 16.

HOW DO WE USE YOUR PERSONAL DATA?

Personal data submitted to us will be used for the purposes specified in this privacy policy.

WE MAY USE YOUR PERSONAL DATA TO

Carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us.

Provide you with information about other goods and services that we offer, in addition to those that you have already enquired about or have received.

Send statements and invoices to you and collect payments from you.

Comply with our statutory and regulatory obligations.

Deal with enquiries and complaints made by or about you relating toour products and services.

Where you submit personal data for publication on our site, we will publish - and otherwise use - such data in accordance with the licence that you grant to us. You may withdraw consent to any marketing emails at any time. To do this please email admin@pfssecurity.co.uk.

DISCLOSING YOUR PERSONAL DATA TO OTHERS

We will not disclose your personal details to other parties, unless:

We are under a duty to disclose or share your personal details in order to comply with any legal obligation, or in order to enforce or apply our terms of trading.

Our business enters into a joint venture with, or is sold to or merged with, another business. We may then share your personal details with our new business partners or owners.

Upon installation of a security system, we will pass on specific details such as your name and address to our accreditors (The National Security Inspectorate - NSI. And The Security Systems and Alarms Inspection Board - SSAIB) this is to enable them to inspect our work if required/requested by them. In the event you select a monitored system your name, address and contact information will be provided to our partnered Alarm Receiving Centre (ARC), remote viewing and cloud providers and the Police and/or fire services where applicable.

COOKIES

Cookies are text files, placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track your use of a website and to compile statistical reports on website activity.

The Interactive Advertising Bureau (IAB) is an industry body that provides in-depth information about cookies. You can set your browser not to accept cookies and the IAB website tells you how to remove cookies from your browser. However, in a few cases, some elements of our site may not function if you do not permit cookies from your browser(s).

We automatically collect and store the following information about your visit to our site

The internet domain and IP address from where you access our site.

The type of browser software and operating system used to access our site.

The date and time that you access our site

The pages you enter, visit and exit from our site.

If you linked to our site from another site, the address of that site.

The cookies we use are "analytical" cookies. They allow us to identify click stream patterns, to improve our site and to learn about the number of visitors to our site – as well as the types of technology that our visitors use. We only use this information to ensure that our site stays compatible with a selection of browsers and systems and to ensure that our site appeals to a wide audience.

WHERE WE STORE YOUR PERSONAL DATA

We store all of your personal details on a secure server, within the European Economic Area. We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site. As such, any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

We do not store passwords and/or passcodes for the systems we supply and fit, such as keypad codes or passwords to access CCTV streaming/recording. This information is the responsibility of the owner of the system and person(s) authorised by the owner.

MARKETING

You have the right to ask us not to process your personal data for marketing purposes. We will inform you - before collecting your data - if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing - at any time - by contacting us at admin@pfssecurity.co.uk.

HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?

We only keep your personal data for as long as is necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data - and whether we can achieve those purposes through other means - and the applicable legal requirements.

HOW SECURE IS YOUR DATA?

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. We have also put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

YOUR RIGHTS

Under certain circumstances, by law you have the right to

Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.

Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes

Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

Request the transfer of your personal information to another party. If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please write to us at at PFS Security Systems, 25-27 Moredon Road, Swindon, SN25 3DF. Or email admin@pfssecurity.co.uk. You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

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